If you are a Super Admin User in SwiftK12, you have additional options that allow you to manage which changes parents can make to their contact information in the parent portal. These changes will likewise restrict the changes to parent information that Standard Admin users of SwiftK12 can make.
To manage these permissions, you will need to access SwiftK12, then go to Settings -> Contact Permissions. What you see here will depend entirely on the building you are accessing in Powerschool.
If you are at the District Office Building in Powerschool, you should see this screen:
Your options here are...
1. Enable Add for Contact Permissions for current school: Activates the “Add New Field” button in the Alert Preferences section of the Parent Portal for students assigned to the District Office building of Powerschool.
2. Enable Edit for Contact Permissions for current school: Activates the “Edit” button in the Alert Preferences section of the Parent Portal for students assigned to the District Office building of Powerschool.
3, Enable Delete for Contact Permissions for current school: Activates the “Delete” button in the Alert Preferences section of the Parent Portal for students assigned to the District Office building of Powerschool.
When you have finished making changes to this page, click “Save.”
Please note: The changes that you have made to these options will affect parents using the parent portal, as well as the Standard (Non Super) admins accessing SwiftK12. Super Admins are not subject to these changes, and will always have access to all of these options.
If you are not at the District Office building in Powerschool, then you should see a screen like this.
In this example, only the editing of Contact Permissions has been enabled at the District building.
Your options here are...
1. Use district settings for add Contact Permissions:
- Checking this option will copy the setting that was selected for “Enable Add for Contact Permissions for current school” on the district level. The text that follows will tell you if this setting was enabled or disabled at the district level (in the above screenshot, you can see that it was disabled).
- Unchecking this reveals an additional option: “Enable Add for Contact Permissions for current school.” This option allows individual schools to decide, on a school-wide basis, to enable or disable the Add Contact Field button in the parent portal of students in the current school. This setting would be maintained regardless of the selection on the district level.
2. Use district settings for edit Contact Permissions:
- Checking this option will copy the setting selected for “Enable Edit for Contact Permissions for current school” on the district level. The text that follows will tell you if this setting was enabled or disabled at the district level (in the above screenshot, you can see that it was enabled)
- Unchecking this reveals an additional option: “Enable Edit for Contact Permissions for current school” This option allows individual schools to decide, on a school-wide basis, to enable or disable the Edit button in the parent portal of students in the current school. This setting would be maintained regardless of the selection on the district level.
3. Use district settings for delete Contact Permissions:
- Checking this option will copy the setting selected for “Enable Delete for Contact Permissions for current school” on the district level. The text that follows will tell you if this setting was enabled or disabled at the district level (in the above screenshot, you can see that it was disabled).
- Unchecking this reveals an additional option: “Enable Delete for Contact Permissions for current school” This option allows individual schools to decide, on a school-wide basis, to enable or disable the Delete button in the parent portal of students in the current school. This setting would be maintained regardless of the selection on the district level.
When you have finished making changes to this page, click “Save.”
Example Setup for a Non-District School
