SwiftK12 now allows you to Add & Create Alert Categories that are District and Building specific.
To create a District specific alert category you must be working from the District office.
To create a new alert category, click on the word Settings on the top right of the page.
Under System Settings click on the word Alert Categories. From your Alert Categories page you now have the ability to create Alert Categories that are District or Building Specific.
To create a New Alert Category click on the blue Add Alert Category button on the top right of the page.
To create a new alert category enter the following information in the Add Category box.
Name: Enter your new alert category name here.
Description: Enter a description for your new alert category.
Override: Allow Preference Override - Check this box off if you want parents to edit their preferences for this category.
Admin Selectable: Visible in Category Selectors (for admin users) - Check this box off to allow your Admin users the ability to see and use this newly created category. This box should always be checked.
Teacher Selectable: Check this box off to allow your teachers via the Power Teacher integration to see and use this new category.
Parent Portal: Check this box off to allow parents to see this category and know what information is being used. You would only leave unchecked if you do not want parents to see the category.
Available: Only at District Level- Check this box off if you want this category to only be visible at the District level. No other buildings will see this category. No other buildings will be able to use this category, this category can only be edited at the District level.
Click Save
You have now created your new alert category that is District Specific.
*Important*
After you have created your new Alert Category click on the blue Fields button next to the new alert category your just created. The assign Fields to Category box will appear. These are the fields that are mapped from Power School to SwiftK12. Check off the fields you would like to use for this category. Click the Save button.
Next click on the blue box with the pencil in it next to the new alert category you just created.
The Edit Category box will appear.
Complete the options below and click the save button to update the alert category.
Name: The name of your new alert category will be in the box.
Description: The category description will be in the box.
Override: Allow Preference Override - By selecting Allow Preference Override you are allowing recipients to override your alert preferences with their own for this category.
Admin Default: Set as Default Category (for admin users) this will be their default during message creation.
Teacher Default: Set as Default Category (for Teacher users)
Admin Selectable: Visible in Category Selectors (for admin users)
Teacher Selectable: Visible in Category Selectors (for teacher users) if using Power Teacher.
Parent Portal: Show on Parent Portal - Parents & Guardians will be able to see and make changes on the Parent Portal.
Available: Only at District Level- When this box is checked, other buildings will not be able to see or use or edit this category.
Click the green Save button.
You now have created your new alert category available only at the District level.
Creating an alert category at a Building level
To create an alert Category at a Building level you must be working from a Building not the District.
Follow the steps above to create a new Alert Category.
When creating a new Alert Category at a Building level you will not be given the option to save at the District Level.
The category you create will only be seen, used and edited at the Building the category was created in.
If you require additional assistance creating new Alert Categories, you can contact our Customer Support Department at (888) 786-9051 or via email at support@alertsolutions.com. We also offer Live Help from directly within your SwiftK12 portal available from 9AM to 5PM EST.
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